Legal Personal Assistant

Legal Personal Assistant

hybrid Working

Your Role

• Co-ordination of multiple complex email inboxes and busy diaries by proactively managing the time and priorities demonstrating an understanding of the individuals and firm priorities.
• Exercise discretion by dealing with highly sensitive and confidential information appropriately.
• Provide effective gatekeeping to the Director Legal and Commercial Risk, with a focus on forward planning and scheduling to anticipate needs, busy periods and changing priorities – and, where possible, eliminate issues before they arise.
• Understanding of law firm structures and hierarchies, to enable appropriate prioritisation.
• Supporting on legal document production and amendments (including letters, presentation etc) demonstrating a good eye for detail and an appreciate of house style.
• Manage and coordinate travel itineraries and expenses, including booking of trains, flights and accommodation.
• Schedule, and where needed facilitate, meetings and appointments, including booking meeting rooms, setting up virtual meetings. Where appropriate prepare papers and agendas, attend meetings and take minutes.
• Undertake additional responsibilities to meet business requirements, as needed.

Your Skills and Experience

The role requires a highly self-motivated, dedicated and forward-thinking person who possesses excellent commercial awareness and communication skills. In addition, this role requires:

• Experience within previous PA roles preferably looking after multiple stakeholders at senior level manging complex and confidential diaries and emails.
• Previous experience in a legal environment and/or with legal documentation is essential.
• Excellent time management and attention to detail
• Exceptional communication skills, both written and verbal
• Confident self-starter, able to take ownership, work proactively, think ahead and multi-task in a fast-moving environment with the ability to cope with a wide range of competing demands and changing priorities
• Exceptional organisational skills
• Confidence in decision making and prioritisation of tasks
• Sensitive and diplomatic management of multiple high-level stakeholders with a high level of confidentiality and the ability to handle confidential information appropriately and work with discretion Experience of managing a demanding schedule
• Excellent knowledge of MS Office (including functionality to support document mark-up, version control etc), Teams and SharePoint plus an understanding of the iManage or similar document management system and document compare platforms.

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